Seminars & Conferences

We at Melodia provide innovative Conference Management, by placing our expertise. Our team take the burden of the conference is taken right off the shoulder of our client by providing tailor made solution for every aspect of the conference and monitoring and reviewing it time to time. Our specialists look after every aspect of the conference planning from the pre conference arrangements to the post conference facilities.

Pre- Conference Formalities

Our team of experts help in:
  • We provide professional expertise & assistance in preparing and collating the bid document.
  • We provide assistance in obtaining permission from the government
  • Providing assistance to the need of a strategic alliance with the Ministry of tourism & national carrier within India
  • Offering comprehensive marketing solutions from concept, strategy and creative development to production and implementation
  • Cut costs and narrowing the budget of the conference to the minutes’ details and constantly monitoring it

Conference Management

We provide customised support based on individual needs:
  • Venue: Our team assists in selecting a venue for the conference, &handling onsite operations, space management & banqueting.
  • Budgeting: We constantly monitor the budget with an effective accounting system
  • Media: We assist in Media briefing for the conference along with pre & post event press releases.
  • Secretariat & Staffing: We provide special Business centre services with dedicated manpower to handle queries for the conference. We also facilitate in organising specialised language interpreters for onsite query handling & man power for event ushering.
  • Registration: We have invested in the best online conference registration software to enable online delegate registrations.
  • Liaison: As a conference organizer, we not only provide services to organise the conference but we also liaise with vendors, sponsors and other stakeholders related to the conference.
  • Production: We provide full support for the conference in terms of Audio visual equipment, layout, design, lighting etc.
  • Catering: We ensure that apart from a well organised conference, the delegates get the best out of the menu. Keeping in mind the cost, and cater to the favour of the conference delegate.
  • Give Aways: We assist in selection of special customised souvenirs/give away for the delegates, speakers and guests keeping in mind the theme of the conference. Our company with various NGO’s enables us to source articles/gift items from them which we offer as souvenirs to the delegates and visitors.
  • Social Events: We plan, conceptualise and organise theme evenings/gala nights after the conference to ensure that the delegates are offered a complete business cum entertainment package at the conference within India.

Post Conference Formalities

To wind up the post conference closure , our team renders full support to the host.
  • Melodia provides documentation including administrative services to the client.
  • We help in closure of all accounts with vendors ,stakeholders and prospect clients.
  • Post services, like reports of the conference & post meetings , e.g., publication & distribution
Our team works around the clock to make sure that the conference is well organised and leaves a good impression with the delegates, speakers, guests and other stakeholders.

Our Technology

Melodia is fully equipped with the best software in the industry for handling all conferences. The software that we use, is very user friendly and helps the delegates of the conference to register themselves & choose from various options like(fix appointments sessions,make itineraries book travel & make online payments), they can also generate invoices to claim-re-reimbursements from the company or sponsors. The system is programmed in such way that they have built in triggers triggers & checks that helps the delegates , exhibitor & sponsor do not miss out on their deadline. Reminders on the conference,payments and information are programmed by the system.

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